Creative Scheduling Manager (m/f/d)

Permanent employee, Full-time · Berlin, Mainz

JOB DESCRIPTION

At Healy you are not just an employee - you are a co-creator.
Healy World GmbH is an innovative and leading company in the health and wellness industry.
We grow, we shape, we change - and you can be a part of it! With us, you can expect an innovative and diverse working environment that is constantly on the move. In the Sales, Finance, Legal, Marketing or Operations departments, you will have the opportunity to make a real impact with your ideas and actively shape change.
Do you want to help make a change in marketing? Drive our team forward and develop new strategies? Are you passionate about structuring and want to master varied challenges in a dynamic team?
Take your chance to make a real impact: as Creative Scheduling Manager (m/f/d)
Where? At one of our locations in Berlin or Mainz.

YOUR MISSION

Core Responsibilities

Project Intake & Scheduling
Receive, log, and prioritize all creative requests from Global Marketing and other stakeholders.
Ensure all incoming creative requests are pre-approved by the Senior Creative Director (or designated approver) before assignment to the Creative Team.
Work with Marketing to ensure each project has a complete and standardized brief — including objectives, target audience, deliverables, timelines, and supporting assets.
Validate project briefs for completeness and alignment with creative guidelines.
Maintain a centralized project tracker/calendar (e.g., Asana)
Coordinate with the Senior Creative Director to confirm project readiness and scheduling priorities.

Resource & Capacity Management

Monitor each designer’s workload and identify available capacity.
Prepare short-term and long-term resource forecasts.

Workflow & Process Management

Maintain and evolve a standardized creative workflow.
Track progress through each project stage — briefing, design, review, approval, and delivery.
Facilitate weekly traffic or production meetings to review priorities and deadlines.
Flag and escalate delivery risks promptly.

Communication & Reporting

Act as the bridge between Creative and Global Marketing for updates, priorities, and timelines.
Provide progress reports, delivery forecasts, and performance summaries.
Communicate any changes to deadlines or resourcing quickly and clearly.
Support post-project reviews to identify learnings and efficiencies.
Quality & Brand Consistency
Ensure that all projects pass through the Creative Team’s existing quality control and approval process before delivery.
Manage internal feedback rounds and approval checkpoints.
Maintain an organized library of project assets and creative archives.

YOUR PROFILE

Required Skills & Experience

2+ years of experience in creative management, project coordination, traffic management, or a similar position in marketing, design, or agency environment.
Understanding of creative production processes (digital, print, motion, brand assets).
Experience with project management tools (e.g., Asana).
Excellent time management, prioritization, and organizational skills.
Clear communication with strong interpersonal and stakeholder management skills.
Comfortable working in a fast-paced global environment with multiple concurrent projects.

Key Attributes

Highly organized and detail-oriented.
Calm and solution-focused under pressure.
Collaborative and able to coordinate across multiple teams.
Proactive communicator — ensures no project goes quiet.
Naturally curious about improving creative workflows.

Performance Metrics (KPIs)

On-time delivery rate for creative projects.
Designer capacity utilization and balance.
Stakeholder satisfaction (Marketing & Creative feedback).
Reduction in project delays or bottlenecks.
Accuracy and clarity of scheduling and reporting.

THAT'S WHAT WE OFFER YOU!

Working environment: Innovative office with state-of-the-art technology and ergonomic, height-adjustable desks
Flexibility: The option of mobile working (40/60 rule) and flexible working hours (flexitime)
Culture: Inspiring corporate culture with an international team, diversity and flat hierarchies for the exchange of ideas and quick decisions
Catering: Free fresh fruit and non-alcoholic drinks (water dispenser, Fritz-Kola etc.) and a wide selection of coffee options, canteen allowance
Purchasing benefits: Corporate Benefit Program with exclusive offers and discounts
Mobility: We offer you the opportunity to lease a JobRad through us and subsidize your Germany-wide job ticket
Health: We support you in your future by subsidizing 50% of your company pension plan. We will also continue to pay your salary for 5 working days if your child is ill and you are unable to work.
Continuous improvement: We are constantly working to further develop and optimize our benefits to make your working day even more enjoyable and enriching

ARE YOU READY TO BE PART OF OUR TEAM?

If you've made it this far, then we're sure we share something special - an enthusiasm for the exciting opportunity to be part of our Healy World team! We're thrilled that we've piqued your interest and want you to feel right at home with us right from the start.
Your way to us is very simple: Send us your detailed application and your earliest possible starting date. If you have any questions or need further information, our recruiting team will be happy to help you by e-mail at hr@healy.world. We are excited to meet you and look forward to exploring the opportunities at Healy World with you.
Visit our job portal to explore other vacancies you haven't seen yet: https://healy-world-gmbh.jobs.personio.de/.

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About us

Since our founding in 2019, Healy World has grown into a global company. In over 50 countries - with locations in Germany, the USA, Singapore and more - we make frequency technology accessible for everyday life.

Our goal: to help people live healthier and more conscious lives. With our innovative wearable, we combine technology and well-being to promote balance and holistic health.

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Your application!

We appreciate your interest in Healy World. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at career@healyworld.net.